Green County Circuit Court Clerk
The Kentucky Court of Justice Green County page identifies Karen Gilpin as the Circuit Court Clerk. The office is located at the Green County Judicial Center, 200 W. Court St., Greensburg, Kentucky 42743. KCOJ lists public phone numbers 270-932-5631 and 270-932-4029, fax 270-932-6468, and public hours Monday through Friday, 8 a.m. to 4 p.m. Payment options listed for the clerk are cash, check, credit cards, and debit cards, with a fee applying to card payments.
The Circuit Court Clerk is the right office for Green County court case files. That includes Circuit Court, District Court, Family Court where applicable in the Kentucky system, traffic, misdemeanor, felony, probate, divorce, civil, small claims, domestic violence, and case-payment questions. The independently elected Green County Clerk is a different office for land records, marriage licenses, Doc Alert, eCCLIX, legal recordings, elections, and motor-vehicle records.
Green County Office of Circuit Court Clerk
Clerk: Karen Gilpin
Green County Judicial Center
200 W. Court St.
Greensburg, KY 42743
270-932-5631 / 270-932-4029
Fax: 270-932-6468
Monday-Friday, 8 a.m.-4 p.m.
Green County Court Record Duties
Kentucky uses a unified state court system. In Green County, Circuit Court is the primary trial court for serious civil and criminal matters, while District Court handles many public-facing record searches for traffic, misdemeanors, violations, probate of wills, small claims, city and county ordinance cases, juvenile matters, felony arraignments, probable-cause hearings, domestic violence, and mental-health commitments. The Circuit Court Clerk supports both Circuit and District Court records at the local court counter.
| Green County Record | Handled Through | Common Clerk Task |
|---|---|---|
| Felony, divorce, major civil, adoption, and contested probate matters | Circuit Court | Filing, docket, copies, certified orders, payment routing |
| Traffic, misdemeanor, probate of wills, small claims, and violations | District Court | Docket lookup, ePay routing, copies, hearing questions |
| Older or stored court case files | Circuit Court Clerk and record facility if available | Case and file locator assistance |
| Marriage licenses and land records | County Clerk | Not a Circuit Court Clerk case-file function |
The KRS Chapter 23A Circuit Court statutes frame the Circuit Court side of Green County court records.
Those Circuit Court statutes explain why felony, divorce, and major civil case files route through the court clerk.
Request Green County Court Records
The official KCOJ records guidance says Circuit Court Clerks are the starting point for county case records and that records may be in the clerk's office, stored at a record facility, or destroyed under retention schedules depending on type and age. Green County users should bring or provide party names, case number if known, date of birth when needed for criminal or traffic matching, approximate filing year, case type, and document name.
- Identify whether the file is a Circuit Court, District Court, traffic, probate, divorce, criminal, civil, or small-claims record.
- Search a docket date through the state docket tool if a hearing date is needed before contacting the clerk.
- Call or visit the Green County Circuit Court Clerk with party names, case number, date range, and document type.
- Ask whether the file is active, stored, restricted, sealed, expunged, or unavailable under retention schedules.
- Request a certified copy when the document must be used for a legal purpose.
- Confirm the current copy cost and accepted payment with the clerk because the research did not list court copy fees.
Green County Request Fields
No Green County court-record request form field table was found in the research file, so the practical field inventory comes from the KCOJ request guidance and local court-search requirements. Supplying more identifiers reduces false matches, especially for criminal, traffic, and divorce records where names can repeat.
| Field | Needed For | Notes |
|---|---|---|
| Case number | Fastest case match | Use when known from docket, notice, citation, or prior order. |
| Party names | Most record searches | Provide full names and prior names when possible. |
| Date of birth | Criminal and traffic matching | Useful when the same name appears more than once. |
| Case type | Routing | Examples include traffic, divorce, probate, felony, misdemeanor, civil, or small claims. |
| Approximate filing year | Older files | Helps determine whether a record may be stored or subject to retention limits. |
| Document requested | Copy work | Examples include decree, judgment, order, docket sheet, citation, or disposition. |
Green County Dockets and ePay
The Circuit Court Clerk is the official case-file contact, but Kentucky provides two useful online tools before a person calls or appears. The Kentucky trial court docket search can generate public docket information by county, division, date, courtroom, and subdivision. For Green County, select GREEN and then the correct court division. The docket output is not the official docket, so the clerk should be contacted when accuracy matters.
The KYeCourts ePay portal supports eligible payment searches by case, citation, or party. Case search requires county and case number. Citation search requires a four-character year, seven-character control number, and citation type. Party search requires first name, last name, and birth date. A missing ePay result does not prove that no case exists because ePay is limited to eligible payable matters.
| Tool | Search Inputs | Use |
|---|---|---|
| Trial Court Docket Search | County, division, date, courtroom, subdivision | Find public hearing dates and docket settings. |
| ePay Case Search | County and case number | Search eligible payable cases. |
| ePay Citation Search | Year, control number, type | Search eligible citations and traffic matters. |
| ePay Party Search | First name, last name, birth date | Search eligible payable matters by person. |
Certified Green County Court Copies
Certified copies are often needed for legal proof, agency filings, name changes, appeals, employment licensing, benefits, immigration matters, or follow-up court actions. The Green County Circuit Court Clerk should be asked whether a plain copy, certified copy, docket sheet, final order, disposition, decree, or judgment is needed for the task. The research file did not provide a court copy fee schedule, so no per-page or certification amount is stated.
| Copy Type | Typical Use | Green County Note |
|---|---|---|
| Plain copy | Personal review or informal reference | Ask clerk whether the document is public and available. |
| Certified copy | Legal proof of a court order or decree | Confirm current fee and processing method with the clerk. |
| Docket sheet | Case event summary | Not a substitute for pleadings or final orders. |
| Stored record copy | Older case file access | May require case and file locator numbers. |
The KRS Chapter 24A District Court statutes help explain the District Court records handled through the clerk.
Those District Court statutes support Green County traffic, misdemeanor, probate, small claims, and lower-level case routing.
Green County Clerk Fee Limits
Only a few fee facts are supported for the Circuit Court Clerk page. The KCOJ Green County page lists payment methods and states that a fee applies to card payments. It also links ePay for eligible online payments. The research did not list Green County court filing fees, plain copy fees, certified copy fees, search fees, or mailing fees. Those amounts should be verified with the Circuit Court Clerk at the time of the request.
| Item | Amount Supported by Research | Where to Verify |
|---|---|---|
| Card payment fee | Fee applies, amount not listed | Green County Circuit Court Clerk |
| Court copy fee | Not listed in research | Green County Circuit Court Clerk |
| Certified copy fee | Not listed in research | Green County Circuit Court Clerk |
| Stored file retrieval or mailing | Not listed in research | Green County Circuit Court Clerk |
Note: County Clerk recording fees do not set the cost for Circuit Court case-file copies.
Green County Local Contact Source
The official Green County local government contact page is useful for broader county-office context, but court case records still route to the Kentucky Court of Justice and the Circuit Court Clerk. Users should avoid sending court-copy questions to offices that do not hold the file. Land records, vehicle records, elections, and marriage licenses belong with the County Clerk. Court dockets, citations, traffic cases, court charges, divorce decrees, probate files, and criminal dispositions belong with the Circuit Court Clerk.
The Green County contact page is a county-government contact source.
The county contact source helps identify local offices, but the court clerk remains the court-case custodian.
Green County Restricted Court Files
Some Green County court records are not open in full. Juvenile, mental-health, adoption, sealed, expunged, domestic violence, protected personal information, and some financial or medical details may be restricted or redacted. The clerk can explain access logistics, but legal authority to view a restricted file may require party status, attorney status, agency authority, or a court order. Public docket information should not be treated as permission to inspect every document in a case file.
For misdemeanor, violation, and traffic conviction expungement context, the research file points to KRS 431.078. For felony, acquittal, dismissal, and certification questions, other expungement statutes and official KCOJ guidance may apply. Eligibility should not be assumed from the docket alone.